Over the last few years, post-secondary institutions across North America have experienced increasing pressure to respond to a growing number of issues on and off campus. In a polarized digital ecosystem, their responses are often subject to analysis and criticism, making the very gesture of responding akin to walking the tightrope.
In response to this growing challenge, a Canadian post-secondary institution identified a need to respond more consistently and equitably to issues and events and tasked ZGM’s PR team with building a response mechanism. We were asked to develop a framework to identify and manage emerging issues, including those related to Equity, Diversity, Inclusion, and Anti-Racism (EDIAR).
Our PR team set out to gather insights – first, by conducting an extensive environmental scan of how Canadian post-secondary institutions responded to issues proactively and reactively, and then by engaging with numerous internal stakeholder groups to understand potential brand and operational risks. From these conversations, we identified key current and emerging issues from varying organizational perspectives.
That research and engagement informed a purpose-built Issues Management Communications and Operational Response Model to empower the client’s communications team to make informed decisions in the face of future issues. In particular, this model was designed to assess the importance and urgency of specific issues and, in turn, how the client might respond to them.
To further enrich our model, we presented relevant case studies, offering practical scenarios and a step-by-step response guide for reference.
Our client shared appreciation for ZGM’s thoughtful work, and felt the model balanced formal guidance with the practical latitude needed for their team to respond to day-to-day as well as overarching, longer-term issues.
One year after delivery, the post-secondary institution’s communications team continues to engage with various functions of the model, depending on the severity of an issue. The model’s flexibility, specifically, has helped the client manage both cursory and strategic issues efficiently and appropriately.